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Adding media to the Company Library

Learn how to add media to the Company Library - either by uploading directly or by moving files from your Personal Library.

Overview

The Company Library is a shared, company-wide media repository that all users can browse and use in their stories. There are two ways to get media into the Company Library:

  • Upload directly - add new files straight to the Company Library from your local drive.

  • Move from personal library - transfer media you already uploaded to your personal media library in TSS, directly into the Company Library.

Who can add media

By default, the following user roles can upload and manage media in the Company Library:

  • Administrators

  • Super users

Admins can extend these permissions to all user types via the Permissions tab in Settings. This allows regular users to add media into the Company Library as well.

For more information on managing permissions, see User roles and how to manage them.

Uploading media directly to the Company Library

To upload new media files straight into the Company Library:

  1. Click on Media in the left sidebar

  2. Go to the Company Library tab

  3. Click on New media

  4. Select or drag and drop the files you want to upload

  5. Use the category bar on the right side to assign your media to the appropriate category(s) and filters. You can do this in bulk or per file separately.

Editing categories and filters

If you need to change the category or filter for media that is already in the Company Library:

  1. Click on Media in the left sidebar

  2. Go to the Company Library tab

  3. Click Edit on the media asset

  4. Select the right category and filter using the category bar

Moving media from your Personal Library to the Company Library

If you have already uploaded media to your Personal Library and want to make it available to everyone, you can move it to the Company Library without re-uploading.

How to move media:

  1. Navigate to your Media Library

  2. Go to the My Media tab

  3. Find the media file you want to move

  4. Select Move to Company Library

  5. The media will show as 'Uncategorised'

  6. Open the media to select the right category and filter using the category bar

  7. The media will be available to all users in your organisation

Move several files at once (new in Release 5): select the files in My Media and click Move to Company Library in the action bar. See Selecting multiple items (bulk actions). Web pages (links) can't be moved to the Company Library.

Moving is not copying - the file is transferred from your Personal Library into the Company Library. It will no longer appear in My Media after the move.

Good to know

  • Once media is in the Company Library, it follows the same governance rules as any other company asset - it can be used by all users.

  • Media in the Company Library can be filtered by category and by media type (video, image, URL, etc.). Media type is assigned automatically.

  • Users of any role can browse and use media from the Company Library in their stories, but cannot upload to, delete from, or edit the Company Library unless they have the right permissions.

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