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Organising stories with folders

Learn how to create folders, move stories into them, and share folders with your team to keep your story library organised.

Folders in your story library

With folders you can organise your stories into groups, making it easier to manage a growing library. You can find the folders in the sidebar in the Stories page.

By default, all your stories live in My Stories. You can create additional folders to group stories however works best for you, for example by project, client, or location.

Creating a folder

  1. Navigate to Stories

  2. Click Add folder

  3. Give your folder a name

  4. Your new folder will appear in the sidebar

Moving stories into folders

You can move stories into a folder by dragging and dropping them. Select a story and drag it onto a folder to move it inside. You can also move stories between folders the same way.

New in Release 5: to move several stories at once, select them and click Move to folder in the action bar. See Selecting multiple items (bulk actions).

Moving a story to a folder does not change its ownership. The original story owner always retains access, even if the story is moved to a folder they don't own.

Renaming and deleting folders

Renaming: Double click on a folder or use the folder menu to rename it at any time.

Deleting: A folder can only be deleted when it is empty. Move or remove all stories from the folder first, then delete it via the folder menu.

As a folder owner, you can delete any story in the folder, including stories owned by others. To keep stories owned by others, ask them to move their stories out of the folder first.

Sharing folders with your team

Folders can be shared with other users, giving everyone in a shared folder direct access to the stories inside it. This is a convenient way to collaborate without having to share each story individually.

How to share a folder:

  1. Open the folder you want to share

  2. Click on the Share option (top-right corner)

  3. Add the team members you want to share with

What shared folder members can do:

  • View and edit stories inside the shared folder

  • Add stories to the folder

  • Delete own stories from the folder

  • Move stories into and out of the folder

  • Manage sharing settings for the folder

What only the folder owner can do:

  • Delete stories created by other users

Shared with me

Any folders or stories shared with you by other users appear in the Shared with me section. This gives you a clear overview of all collaborative content you have access to.

Single stories shared with you that are not part of a shared folder will live in 'Shared stories'.

Searching across folders

The search bar in the Stories overview works across all folders. You don't need to open a specific folder to find a story - just search by title and results from every folder will be shown.

Tips

  • Share a folder with your team instead of sharing stories one by one

  • Ask people to add relevant stories to a folder you shared with them.

  • Keep your library tidy by regularly moving completed or archived stories into dedicated folders

  • Refrain yourself from adding multiple shared folders with exactly the same team, as sub-folders will come soon.

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